Equipment Services

Employees  | Students | Community | Regional

What are the policies on equipment use?

Media Services equipment is available for booking to college employees and students, and, on a cost-per-loan basis to community users. College-related use takes priority over community use. Users are responsible for replacement or repair of damaged or stolen equipment.

How do I borrow AV equipment?

It's simple! If you're an employee, just fill out an Equipment Circulation form and return it to us (or put the form in our mailbox) at least 24 hours before you need the equipment. If you want to borrow equipment on more than one date (if dates aren't consecutive), you'll need to fill out a separate form for each date.

No problem! You can borrow a key for the equipment lock-up (Room 2-709) from us. Just check the "Key Required" box on the Equipment Circulation form, then pick up the key from us during regular hours or make arrangements with us to pick up key in the library. When you're finished with the equipment you've borrowed, just return it (including the key!) to the equipment lock-up (Room 2-709).

Can I borrow equipment for more than just a few days?

You can borrow equipment on a short-term loan basis (e.g. a few weeks). If you need a longer term loan (e.g. a month, a semester), please discuss with your Dean or Director, as this will normally involve purchasing the equipment. Computer/digital equipment requests will go through your Dean/Director and the Information Technology Services department.  If you would like to have equipment permanently placed in a room, on a long-term placement, please follow the same procedure as above. By the way, classroom equipment (overhead projectors and screens) shouldn't be removed without permission from Media Services. If your overhead projector isn't working, please return it to Media Services for an exchange/replacement unit. After hours, please leave a message with Media Services at Local 5805. If you do borrow a projector from another classroom, please return it to the original classroom after your class is finished.

Are students allowed to borrow equipment too?

 

Students may use equipment for presentations and projects in your class. They will need to fill out a Student Use form, and show their current CNC Student Card when they pick up the equipment. If they do not have a current CNC Student Card, they will be referred back to their instructor. Instructors may borrow equipment on behalf of their students if they are willing to take responsibility for the equipment. Note, due to the demands placed on our equipment, students are normally limited to loans of up to 3 days only, and we have a late-return charge of $10/day for students who are more than a day late in returning items.

Can community members borrow equipment?

Yes, although some conditions apply. For example, college-related use takes priority over community use. There is a cost per loan. Equipment is normally only available for use on-campus. The user must present suitable Photo ID. For details, contact Media Services at 562-2131 Local 5805 or 561-5805.
 

What if equipment is damaged or lost?

You are responsible for the equipment you have booked. If equipment is damaged or lost, you may be charged for repair or replacement. Missing equipment should be reported immediately to Security at Local 5200, and to Media Services at Local 5805. You will be asked to fill out a "Report of Missing Items and/or Theft" form. Items missing for more than two weeks will be considered lost.

And if I find the equipment?

You should report that immediately to Media Services at Local 5805.

How is regional campus equipment handled?

 

Media Services coordinates the purchase and distribution of media equipment at all campuses. If you work in a regional campus and need a piece of equipment, please request it through your campus director, for evaluation and referral to Media Services. The equipment may be purchased directly, using campus funds, or identified as a future capital request. When the equipment is purchased, it is numbered and added to the central inventory before being sent to the campus. Periodic checks on campus equipment are done, to ensure that equipment has not gone missing. If a piece of equipment is missing or stolen, it should be reported to Media Services immediately using the “Report of Missing Items and/or Theft” form. If a piece of equipment needs repair, it can be sent directly to Media Services.